Lead-up
Runners, orders, and updates in one place.
Participant records, automatic bibs, teams, self-service, transfers, and rich email—without the inbox chase.
Participant management
Your system of record.
Every runner lives in one place, organized by event. Payment, forms, waiver, team, bib, and check-in stay tied to the same record, and update together.
- Find anyone fast by name or bib
- See what’s paid, signed, missing, or changed
- Updates land on the runner, not a side sheet
- Activity shows what changed and when
- Export what you need for timing or results
Teams
Full team setup, built in.
Captains build the roster. Teammates join themselves. You can edit the team anytime.
- Create teams for relays, clubs, and groups
- Captains invite runners with a share link
- Teammates add themselves. No spreadsheet chase
- Edit the team name, roster, and roles later
- Each runner keeps their own forms and waiver
Automatic bib assignment
Numbers that assign themselves.
Set ranges by race, start numbers, and rules once. Stash fills bibs for the field—and keeps them tied to each runner through transfers and race day.
- Auto-assign by race, ticket, or registration order
- Custom start numbers and ranges per distance
- Skip reserved numbers when you need them
- Re-run assignment as late entries come in
- Every bib stays on the participant record
Self-service & transfers
Runners handle changes. You keep the record.
The portal lets runners update details within your rules. When someone can’t make it, transfer the bib—and the entry moves with them.
Participant self-service
Runners see their registration, update details, and request changes without flooding your inbox.
- Registration summary and status in one view
- Updates stay within the rules you set
- Less back-and-forth before race day
Bib transfers
When plans change, move the entry. Try it—send a transfer on the left, open the email on the right, and accept.
Waiting for Hannah Cole to accept. The entry stays with Joe until they confirm.
Hannah Cole now holds Bib 214. Forms and waiver move with the entry.
No new mail yet. Submit a transfer to send one here.
From Stash · Bib transfer
You're getting a race entry
Joe Malone transferred their 10K Open entry (Bib 214) for Golden Gate Trail Run to you.
Accept to claim the entry. Forms and waiver will move with it.
Bib 214 is yours. See you at Golden Gate Trail Run.
Communications
Rich email, built for races.
Send confirmations, reminders, and course updates with a visual email builder. Every message stays tied to the participant record.
- Drag-and-drop email builder
- Confirmations, reminders, and race updates
- Segments by ticket, team, or status
- Opens and clicks on the runner record